Shares
A complete, multi-class share register built around the way Community Benefit Societies actually work.
Multiple share classes in one register
Community Benefit Societies can have more than one class of share — community shares, preference shares, staff shares, loan stock — and so CBSMembers handles any number of classes, each with its own denomination, interest rate, withdrawal rules, and dividend calculation. The register keeps a clean view of who holds what, across all classes, at any point in time.
Full share lifecycle
Record new share certificates for new or existing members. Set the issue date, number of shares, share class, and certificate number. A PDF certificate is generated automatically.
Withdraw a certificate in full. The register records the withdrawal date. If a member is withdrawing only part of their holding, the original certificate is withdrawn and a new one issued for the remaining amount.
Mark a holding as suspended — for example during a moratorium — without withdrawing it. Suspended shares are excluded from dividend calculations.
When a holding passes to someone else, the original certificate is withdrawn and a fresh one issued in the new member's name — so the register always reflects the current holder, with both steps kept in the audit trail.
Withdrawal requests, end to end
A withdrawal is more than a single button-click on a certificate. The member makes a request, the committee considers it, the notice period runs, and at some point cash leaves the society's account. CBSMembers manages the whole workflow on a dedicated Withdrawals screen — Pending, Approved, Rejected, Cancelled, Paid — with the request, the decision, and the payment all captured against the member record.
Configure a society-wide notice period and choose how the register should reflect a partial withdrawal — either by reissuing a new certificate for the remaining holding (which closes the original certificate in full, preserving its complete audit trail) or by modifying the original certificate in place. Every status change writes a CRM note automatically, so the full withdrawal story shows up in the member's correspondence trail.
PDF share certificates
Every issue generates a PDF share certificate automatically. Certificates include your society's logo, the member's name and address, share class, quantity, certificate number, and issue date. They can be downloaded immediately, emailed directly to the member, or stored to the member portal for self-service download.
The certificate template is built in — no separate design tool required.
Pro-rata dividend calculations
Dividend calculations are built directly into the share register. For each member, CBSMembers knows the exact date each certificate was issued, so it can calculate pro-rata entitlements automatically — members who joined mid-year receive the correct proportion without any manual adjustment.
See Dividend Runs for full details on the calculation and payment process.
The register as a whole
Beyond each member's own holdings, the Share Register gives you an organisation-wide view of every certificate — holdings, investments, and withdrawals by society year, ready to print or export.
Complete audit trail
Every change to the share register is recorded — who made it, when, and what changed. The audit trail is permanent and cannot be edited. This matters for regulatory compliance: Community Benefit Societies are required to maintain an accurate share register, and CBSMembers gives you evidence that yours is correct.