Shares

CBSMembers maintains a full share register. Shares are organised into classes and issued in numbered batches. Each member holds one or more share certificates.

Share classes

A share class defines the type of share — its name, nominal value, and dividend rate. Most societies have a single class (e.g. "Community Shares" at £1 per share), but CBSMembers supports multiple classes.

Share classes are managed from Org Settings → Share Classes.

Share issues

Each time new shares are offered to members, a share issue is created. An issue records the offer period and links to all certificates sold during that round.

Issues are managed from the Issues screen (accessible from the toolbar). From the Issues screen you can also generate share certificate PDFs in bulk for all members in an issue.

Share certificates

Each certificate represents a block of shares purchased by a member. A certificate records:

  • The member it belongs to
  • The share class and issue
  • The number of shares
  • The certificate date (when shares were purchased)
  • The certificate reference number (set automatically)
  • The effective date (when the shares begin earning dividends — defaults to certificate date)
  • Status: Active, Withdrawn, Suspended, or Transferred

Viewing certificates

The Shares tab on a member record lists all their certificates. Click a certificate to see full detail.

Issuing new shares

To issue shares to a member:

  1. Open the member record and go to the Shares tab
  2. Click New Certificate
  3. Select the share class and issue, enter the number of shares and the certificate date
  4. Click Save

The certificate reference number is assigned automatically.

You can optionally generate and email a PDF certificate immediately from the confirmation screen.

Withdrawing shares

Withdrawal records when a member exits the society and their shares are redeemed.

  1. Open the certificate and click Withdraw
  2. Enter the withdrawal date
  3. CBSMembers calculates any pro-rata dividend owed up to that date
  4. A CRM note is created automatically recording the withdrawal

Withdrawn certificates remain visible in the register for audit purposes.

Suspending shares

Suspension temporarily freezes a certificate — the shares remain in place but are excluded from dividend calculations.

  1. Open the certificate and click Suspend
  2. Enter the suspension date and reason

To reinstate a suspended certificate, open it and click Reinstate.

Transferring shares

Transfers move shares from one member to another — for example when a member passes away or gifts their shares.

  1. Open the certificate and click Transfer
  2. Select or create the receiving member
  3. Enter the transfer date

The original certificate is marked as Transferred and a new certificate is created for the receiving member.

Certificate PDFs

A PDF share certificate can be generated at any point. It uses your organisation's branding (logo, address) and shows the member's name, certificate reference, number of shares, and certificate date.

  • Single certificate — from the certificate detail screen, click Generate PDF
  • Bulk certificates — from the Issues screen, select an issue and click Generate Certificate PDFs

Generated PDFs are stored in MinIO and can be published to the member portal for download.

Member statement PDF

A member statement summarises all a member's current certificate holdings. Generate it from the Shares tab with Generate Statement.

Pro-rata dividends

When a certificate is issued or withdrawn mid-dividend-period, CBSMembers calculates a pro-rata dividend based on the number of days the shares were held. See Dividends for the full calculation.